Checking attendees in
How to use the day-of check-in screen to mark attendees as arrived and track no-shows after the event.
On this page
When your event is underway, OrganizeOS gives you a check-in screen to record who actually showed up. The data carries into your follow-up: thank attendees, reach out to no-shows, and measure how many RSVPs converted to attendance.
Opening the check-in screen
From your workspace, open the event and select the Check-in tab. The screen lists every registrant with a button to mark them as arrived. It is touch-friendly and works on a phone, so a volunteer at the door can run it without a laptop.
Marking attendees as arrived
Find a registrant by scrolling or typing a name. Tap or click Check in to record their arrival. OrganizeOS logs the time and the staff member who performed the action. You can undo a check-in if you tapped the wrong person.
Self-service check-in
The check-in screen also displays a code that attendees can scan themselves. This is useful when you have a long line or want to free up your door volunteer for other tasks. Self-scans are recorded the same way as manual check-ins.
Tracking no-shows
There is no separate step to close an event. Any registrant who has not been checked in is treated as a no-show, and you can see that breakdown on the event's registration table at any time -- during the event or after it. Check back once things have settled down and correct any false negatives before sending follow-up messages.
The broadcast composer can filter by attendance status, so you can send a thank-you to attendees and a separate "we missed you" message to no-shows in two quick sends.
Why this matters
Check-in turns your RSVP list into a verified attendance record. That record improves future outreach (you know who follows through), helps you right-size future events, and gives you the data to close the loop with everyone who expressed interest.